Timesheets that flow directly into payroll
Capture employee hours, overtime and breaks, approve timesheets, and send approved figures directly into payroll — without maintaining separate spreadsheets.
Track hours from clock-in to payroll — without spreadsheets.
One connected workflow, from employee hours to payroll
Hours don't sit in a spreadsheet waiting to be re-keyed. Once a timesheet is approved, those approved hours become the authoritative hours your payroll run uses.
- 1
Capture
Enter each day's hours — clock in/out with breaks, or hours worked.
- 2
Review
Check the ordinary and overtime totals against the estimated earnings.
- 3
Approve
Approve the timesheet. Approved hours are locked and become authoritative.
- 4
Payroll
The payroll run uses the approved hours when it's processed.
Capture hours your way
Record a full day with a clock-in and clock-out, or simply enter the hours worked. Both methods sit side by side in the same daily grid.
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Clock-in and clock-out times, with an unpaid break
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Or enter the hours worked directly — no clock times needed
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Ordinary hours and overtime hours captured in separate columns
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A record for every day of the pay period, weekdays and weekends
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Totals update live as you type
Daily hours
01 – 31 Aug| Mon 04 | 07:30 – 17:00 | 30 min | 9.00 |
| Tue 05 | 07:30 – 17:00 | 30 min | 9.00 |
| Wed 06 | Hours entered | 8.00 | |
| Ordinary | 168.00 | ||
| Overtime | 6.00 | ||
Spend less time entering repetitive hours
If your team works the same shift most days, you shouldn't be typing it in 20 times.
Copy previous day
Repeat yesterday's shift into today's row with one click.
Fill period from first day
Apply the first captured day's pattern across the period.
Optional weekends
Weekends are left out by default — include them when you need to.
Bulk Save Changes
Edit a whole month, then save every day in one action.
CSV hour import
Bring hours in from a spreadsheet with a preview before anything is saved.
Live totals
Ordinary, overtime and total hours recalculated as you go.
A clear approval workflow for managers and administrators
Hours are captured, submitted for review, then approved. Once approved, the timesheet is locked and becomes the source of the hours payroll uses. Need a change? Reopen it, edit, and re-approve.
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Submit captured hours for review
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Approve — or send back with a note
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Approved timesheets are locked; edits need an explicit reopen
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Editing an approved timesheet clears the approval until it's approved again
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Every approval and change is recorded in the audit trail
- 1
Draft
Hours are being captured
- 2
Submitted
Sent for review and approval
- 3
Approved
Locked in — the hours payroll will use
- 4
Used in Payroll
Included in a generated payslip
Capture overtime separately from ordinary hours
Overtime hours are recorded in their own column, kept apart from ordinary hours. When payroll is processed, approved overtime hours flow through using your company's configured overtime multiplier — set once in Payroll Settings.
TSS Payroll does not decide for you whether overtime is legally payable — you capture the overtime hours and set the rate that applies to your business.
Catch problems before they reach payroll
The timesheet checks each day as you go, and again on the server before anything is saved — so a bad entry can't quietly end up in a payslip.
Clock-out earlier than clock-in
A break longer than the time worked
Negative or impossible hours
Days outside the pay period
From hours to payroll — automatically
Approved hours are linked to the payroll run and used when payroll is processed. Timesheets aren't an isolated spreadsheet replacement — they connect directly to the payroll process.
- Timesheet
- Approved hours
- Payroll run
- Payroll calculation
- Payslip
Timesheets are tied to your payroll periods
Every timesheet belongs to a payroll run, so the hours you capture always line up with the period you're paying for.
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Monthly, weekly and fortnightly payroll periods
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Prepare hours for a future period before it starts
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Closed and finalised periods are protected — no late changes
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Several open periods can run at the same time
August 2026
Monthly · 01 – 31 Aug
Week 36
Weekly · 01 – 07 Sep
July 2026
Monthly · 01 – 31 Jul
See the hours behind your payroll
Review captured hours before you approve, and pull a timesheet report for the whole period.
168.00
Ordinary hours
6.00
Overtime hours
174.00
Total hours
12
Employees reviewed
Built for businesses that pay by the hour
Timesheets are especially useful anywhere employees are paid based on hours or days worked — though any TSS Payroll business can use them.
Ready to move your timesheets out of spreadsheets?
Capture hours, approve them, and send them directly into payroll with TSS Payroll.
No credit card required · Cancel anytime · South African support team